Your Rounds Routine Should Have Training Built In

by Feb 15, 2019LogCheck Features

How nice would it be to hire an employee who could take over your rounds routine within days of coming aboard? With the right logbook it’s not only possible, but it’s easy and it could reduce the burden of training for both you and your new employee.

Log sheets are a head start

A well-built routine maintenance plan already contains much of what a new hire needs to know. Even a simple paper log sheet is full of information:

  • Equipment name and ID
  • The location of equipment
  • How often equipment needs attention
  • Operating parameters
  • Prior readings

But that info alone isn’t going to bail out a new tech when their training period is over.

Imagine being a new FM employee. The senior staff you’ve been shadowing have shown you as much as they can, but they are fatigued from the extra effort and want to get back to their normal pace. You’ve retained what you can, and now you have to depend on your FM instincts and the information you have on hand to do rounds on your own. You are going to get stumped a few times along the way.

And what if your new employee works off-hours? The last thing your new employee wants to do is interrupt you or the same people that just trained them, especially with a call on an evening or weekend. So you could extend the training period and hope for the best. Or you could give them the resources they need to succeed independently in the field.

A digital logbook as a training tool

A system like LogCheck could give your new hire access to the information they need to keep them moving on to their next task without getting tripped up. They won’t need to stop and find the manual because it’s right there on their device.

The way LogCheck organizes checks into locations shows what needs to be checked in each room or piece of equipment. And because it keeps track of how often a task needs to happen and when it was last done, your new employee can clearly see what they need to do at any given time.

Every check has a space for explanation text to leave tips and resources for operators out in the field. Here are some of the things that our clients have included for their staff in the field:

  • Emergency information
  • Training materials
  • Operating procedures
  • Contact information
  • Safety regulations
  • Troubleshooting
  • Best practices
  • Equipment specs…

And connected devices can link to most anything on the web, including:

  • A training video of your best engineer demonstrating each procedure
  • The latest revision of the official SOP
  • A map or layout of your building
  • The manufacturers online support page and manuals

Of course, nothing can ever replace in-person, hands-on training, but imagine how much easier training would be if all your employees were carrying an identical routine operations process guide showing them what to do and resources on how to do it. That is what LogCheck can provide.

Does your rounds routine have the information your team needs to learn or refresh their memory on operating procedures? The next time you do your rounds, pretend you ONLY had your log sheet to tell you what to do. Without your experience in the facility you probably wouldn’t get very far…unless you had LogCheck, where it wouldn’t be an issue.

As always, if you already use LogCheck and want help or advice with your logbook, you can reach me at anytime. Or, if you haven’t tried LogCheck yet, drop me a line to get part of your routine into LogCheck so you can try it yourself. 

Interested In a Free Trial?

Latest Posts

Facility Maintenance’s Response To COVID-19

Facility Maintenance’s Response To COVID-19

A Message To Our Customers... As the COVID-19 pandemic intensifies, every sector of our built environment has been impacted. While we at LogCheck are able to fully work from home, we recognize that for most of our customers, that’s not possible. You’re likely still...

Managing Resource Demands In Buildings And Software

Managing Resource Demands In Buildings And Software

How do you manage hot or chilled water demand at peak times? What kind of work do you undertake to anticipate your tenants’ future needs? For many of you, capital improvements are the key to providing the best experiences for the people in your buildings. Whether that...

LogCheck’s API: How To Fetch Data From Your Logbooks

LogCheck’s API: How To Fetch Data From Your Logbooks

LogCheck’s new API enables new integrations with your existing systems. In addition to your ability to manually download information using LogCheck Reports, custom applications can now automatically download information using LogCheck’s API. With the help of a...