Tip of the Week: Set Up Seasonal Suspensions

by Dec 29, 2017Tip Of The Week

As seasonal responsibilities change, off season logs can hang around overdue in your logbooks creating a nuisance that can slow down your staff. LogCheck’s seasonal suspensions allow you to pause any log(s) for a particular time period. Seasonal suspensions help clean up your logbooks and keep seasonally irrelevant logs from diverting the focus away from logs that are important NOW!

Just like dependencies and email reporting, seasonal suspensions are easy to set up and add flexibility to your logbook. Suspending unused logs better communicates what actually needs to be checked at any given time. On top of that, it can increase your Coverage Score to more accurately reflect your staff’s work.

Suspending a log seasonally is simple. Using the editing tools on the web dashboard, you simply specify the beginning and end dates for the period you’d like any particular log to not become due.

During that period, the log will be grayed out so your staff will know to ignore it. While suspended, it won’t affect your Coverage Score and will reactivate automatically on the chosen end date.

Common uses for seasonal suspensions

In the spring/summer suspend the following:

In the fall/winter suspend:

  • Supplemental chillers
  • Cooling towers

During planned shutdowns:

  • Suspend logs for winter or summer break on campus
  • Suspend logs for equipment with planned preventative maintenance shutdown periods

What if your shutdown dates vary slightly depending on the year?

Don’t worry, you can still tap and complete any log that appears to be in a suspended state. The log will remain suspended but you will have created a perfectly valid record.

Here are some tips that could come in handy when you set up seasonal suspensions:

Tip 1: You can activate logs used only in the off-season by suspending them during the on-season period. For example, as your dormitory rounds go into suspension for winter break, your dormitory HVAC filter replacement logs come out of suspension.

Tip 2: Use dependencies in conjunction with seasonal suspensions to add additional confidence that only the right logs become due. For example, you can suspend a “Chiller Status” log until cooling season starts. Then, set all of the chiller’s checks, such as temperatures and line current, to depend on Chiller Status.

Wondering if seasonal suspension could help improve efficiency in your facility? Check out ‘Suspending a log seasonally’ and give it a try. If you need assistance, you or someone from your team should contact us at support@logcheck.com with any comments or questions. We would be happy to help!

Interested In a Free Trial?

Latest Posts

Facility Maintenance’s Response To COVID-19

Facility Maintenance’s Response To COVID-19

A Message To Our Customers... As the COVID-19 pandemic intensifies, every sector of our built environment has been impacted. While we at LogCheck are able to fully work from home, we recognize that for most of our customers, that’s not possible. You’re likely still...

Managing Resource Demands In Buildings And Software

Managing Resource Demands In Buildings And Software

How do you manage hot or chilled water demand at peak times? What kind of work do you undertake to anticipate your tenants’ future needs? For many of you, capital improvements are the key to providing the best experiences for the people in your buildings. Whether that...

LogCheck’s API: How To Fetch Data From Your Logbooks

LogCheck’s API: How To Fetch Data From Your Logbooks

LogCheck’s new API enables new integrations with your existing systems. In addition to your ability to manually download information using LogCheck Reports, custom applications can now automatically download information using LogCheck’s API. With the help of a...