According to a memo from July 2013, the FDNY now allows engineers and building managers to maintain digital records of their fire alarm system inspections.
Not only do they say that it’s legal to use new technology to document inspections, tests, and maintenance of fire alarm systems, they allow you to keep those records stored digitally as long as some specific conditions are met.
The details in their words:
“Computerized records produced through electronic monitoring, scanning or other technology documenting the physical inspection, test and maintenance of each such device/appliance or component of premise(s) fire alarm system shall be acceptable provided that upon request by the FDNY or other statutory authority a hard copy or printed copy of such computer records in a binder are produced and maintained in a secure place on the subject premises.
In the absence of the printed or hard copy of the computer records temporarily, an electronic or other technology media display of such records are acceptable provided that each such page of records shall identify each such fire alarm system device/appliance/component’s current inspection/test date, the most recent previous inspection/test date, the device physical location, identification nomenclature of each such device, appliance/component inspected, tested and/or maintained and the inspector’s identification name and FDNY Certificate of Fitness number and type.”
It’s always encouraging to see another organization realize the value to digital recordkeeping. Has anyone used computerized records (especially some generated by LogCheck) to satisfy an FDNY inspection? We’d love to hear about it! Please share your experience in the comments.